Make an AI Meeting Summary Preserve Decisions and Open Questions
A meeting summary becomes misleading when a suggestion is rewritten as a decision. Give the assistant explicit categories and test the result against the original notes. Use authorised material, and start with a fictional example before sharing a real transcript. Define the categories Decisions are actions the participants actually agreed to. Suggestions are proposals that were raised. Open questions still need an answer. Tasks require a stated owner, and deadlines should be recorded only when the notes supply them. Try this fictional excerpt: “Maya suggested a Friday launch. The group agreed to test the form first. Leo will test it. No launch date was chosen.” A faithful summary records Leo's testing task and leaves the launch date unresolved. It must not assign Friday as the deadline. Ask for evidence beside the summary Request a table with Category, Summary, Owner, Deadline and Supporting phrase. Require “Not stated” for missing fields. The supporting phrase makes it easier to t...